Mac:Ucomm printer accounting

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University Communications has a big Xerox printer named Looseleaf down on ground floor that they do job accounting on. Mechelle Normand has a list of users and their 2 codes. You will need this info to set up job accounting.

1. Be logged in as the user.
2. Make sure the printer is added properly either through bonjour or ipp but it must be using the Xerox Workcentre 7655 driver. If the computer doesn't have this driver available, download it from Xerox's website. Use REV 1.0. Once the driver is installed, reboot and have the user log in again.

[edit] If the User Prints from Illustrator or Indesign

1. Oh boy
2. Start Indesign or Illustrator
3. Open a new doc.
4. Type stuff into a text box on in the default layout.
5. Hit command P or go to File print
6. The screen that pops up isn't the standard printer screen. It is for indesign and illustrator only.
7. Accounting needs to be setup in the default OS X printer screen.
8. If the user has presets in this screen that use the Looseleaf printer copy them to a new preset called "looseleaf $omething"
9. If the user has no presets create a new one called Looseleaf (you may need to add more presets later)
10. To get to this screen you must hit "Printer..." on the bottom of the screen.
11. This brings you to the default OS X printer screen.
12. Select Looseleaf as the printer.
13. If the user has 2 different Presets, one for color and one for black and white.
14. Copy them as Looseleaf Color and Looseleaf BW. If the user only has one preset then just copy it "looseleaf"
15. In Indesign you must have a preset that corisponds to each of these presets.
16. Under each preset go to Accounting where it says Copies & Pages.
17. Select Xerox Standard Accounting or Attrition
18. Insert the User's personal ID number in the first box (4 digits)
19. Select Group Account in the next drop down menu
20. Insert their group ID number into the new box (5 digits)
21. SELECT SAVE UNDER PRESETS AT THE TOP
22. When you have job accounting setup on one default preset click print in the default screen
23. This brings you back to the Indesign print screen
24. SAVE the preset
25. Repeat with all indesign presets.
26. Let the user know that they must use this preset to print in indesign.
27. They can edit this presets settings and the "Preset" bar with change to "custom" but it will still print.
28. Test by printing to make sure the indesgin presets are using the proper default presets.

[edit] If the User Doesn't Print from Illustrator or Indesign

1. Open text edit or Word.
2. Type in test
3. command P or File, print
4. Check to see if the user has any presets, if any apply to the looseleaf printer
5. If any apply to the Looseleaf printer (like Ucomm BW or Ucomm Color) Copy them to Looseleaf Something
6. Then change Copy and Pages to Accounting
7. Select Xerox Standard Accounting or Attrition
8. Insert the User's personal ID number in the first box (4 digits)
9. Select Group Account in the next drop down menu
10. Insert their group ID number into the new box (5 digits)
11. SELECT SAVE UNDER PRESETS AT THE TOP
12. Test the presets